Public meeting transparency for cities, counties and agencies
Every meeting. Every vote. Every decision. On the public record.
Live broadcast with real-time captions, agendas and adopted minutes published automatically, and a searchable public archive on your own branded site. Built to WCAG 2.1 AA for the ADA Title II deadline. No third-party streaming platform. No records-request backlog.
Facing the ADA Title II deadline? See your compliance dates →
WCAG 2.1 AA
Accessibility standard the ADA Title II rule requires
24/7
Self-service access, so routine requests never reach the clerk
Automatic
Records publish the moment minutes are adopted
Live
Broadcast with real-time captions, no third-party platform
Why councils choose GovClerk Portal
The old way. Then GovClerk Portal.
Without GovClerk Portal
- Citizens calling the clerk's office for every document request
- Manually emailing agendas and minutes to individuals
- No central place for the public to find meeting records
- Live meetings only accessible in-person
- Records buried in email chains and filing cabinets
- Public records request backlogs consuming staff time
With GovClerk Portal
- Self-service portal: citizens find records 24/7 without calling
- Records auto-published the moment minutes are adopted
- Live broadcasts accessible from any device, anywhere
- Searchable archive of every meeting, agenda, and document
- Routine records requests answered without clerical staff
- A complete, timestamped audit trail for every published record
What's included
One Portal for Complete Public Transparency
Everything citizens expect from a modern government portal, all built in, all included.
Live Meeting Broadcasts
Stream live council and committee sessions directly to the public from any device, with no third-party streaming platform needed.
Real-Time Captions
Live captions and searchable transcripts give citizens access to what's being said the moment it happens.
Branded Public Portal
A fully branded public-facing website with your organization's logo, colors, and domain. No GovClerk branding visible to the public.
Automated Minutes
GovClerk Minutes generates structured, professional meeting minutes from recordings, published to your portal automatically.
Meeting Calendar
Citizens can view upcoming meetings, recurring schedules, and agendas all in one place, with calendar export and reminder subscriptions.
Document Archive
Store and publish agendas, minutes, supporting documents, resolutions, and bylaws in a searchable, organized archive.
Verified Access Control
Administrators access the portal using organizational email addresses, ensuring only authorized staff can manage your public records.
Public Records Search
Full-text search across all published documents, meeting records, and transcripts, so routine requests are answered without clerical staff.
RSS Feed
Citizens and journalists can subscribe to updates via RSS for any new agendas, minutes, or documents published to your portal.
How It Works
From Sign-Up to Public Portal in Three Steps
Request a Quote
Tell us about your organization: the number of seats you need, how often you hold meetings, and whether you need live streaming. We'll build a custom quote within 24 hours.
We Set Up Your Portal
Our team handles configuration, domain setup, logo upload, and import of any existing records. We verify your organization's email domain so only authorized staff can log in.
Go Public
Flip the switch and your community gets instant access. Citizens can search records, watch live broadcasts, download documents, and subscribe to your RSS feed, all without creating an account.
Evaluate the workflow
What to compare in a public-meeting platform
Compare products against your public body's records, proceedings, accessibility, procurement, and approval requirements.
| Capability | GovClerk Portal | What to verify |
|---|---|---|
| Public meeting information | Publish agendas, notices, minutes, and meeting records in one public destination. | Confirm which record types are public and how residents find them. |
| Live proceedings | Manage live public proceedings alongside the meeting record. | Confirm whether streaming and the published record share one workflow. |
| Meeting record preparation | Prepare transcripts and draft minutes from the meeting recording for staff review. | Confirm where human review and approval occur before publication. |
| Public archive | Keep published meeting records organized under the public body's portal. | Confirm search, retention, accessibility, and export requirements during procurement. |
Who uses GovClerk Portal
Built for every person responsible for public records.
Whether you manage the records, chair the council, or run the infrastructure, GovClerk Portal is built for your role.
Clerks & Records Officers
Eliminate the phone calls, email requests, and manual document distribution. GovClerk Portal auto-publishes meeting records, agendas, and minutes the moment they're approved, keeping your community informed without adding to your workload.
Self-service access, so routine requests never reach the clerk
Council Members & Board Directors
Give your community real-time access to the decisions being made on their behalf. Live broadcasts, searchable transcripts, and a permanent record of every vote keep the public record complete.
Live broadcast with real-time captions on your own branded site
IT Directors & City Managers
Deploy a secure platform with organizational email-based access control. No on-premise infrastructure, no complex integrations. GovClerk Portal is a cloud service your staff can operate without new hardware.
No on-premise infrastructure to maintain
Security & Compliance
Built for public-sector vendor review
Built to the security, privacy and accessibility standards your procurement and vendor-review process asks about. Our security overview, completed vendor security questionnaire and Accessibility Conformance Report are available on request.
Data Handling Documentation
Audio files stored on private AWS S3. Payments are processed by Paddle as merchant of record and are never stored by GovClerk. Our data processing addendum and subprocessor list are available on request.
Role-Based Access Control
Access to administrative tools is restricted through an explicit, allowlist-based permission system.
WCAG 2.1 AA
The portal is built to conform to WCAG 2.1 Level AA, the standard referenced by the US Department of Justice rule under Title II of the Americans with Disabilities Act.
Encrypted in Transit & at Rest
Live transcripts and meeting minutes are encrypted with AES-256-GCM before storage, and every connection to GovClerk Portal is encrypted over HTTPS/TLS.
Frequently Asked Questions
GovClerk Portal is a branded, public-facing website for your organization where citizens can access meeting records, agendas, live broadcasts, documents, and search through your entire public archive, 24 hours a day, 7 days a week, without creating an account.
GovClerk Minutes manages internal meeting recording, transcription, minutes, approvals, and governance workflows. GovClerk Portal publishes public meetings, records, notices, and live proceedings for transparency. Together they turn meetings into governed records instead of stopping at a transcript.
No. The public portal is fully open: anyone can browse meeting records, download documents, search the archive, and watch live or recorded broadcasts without signing up. Only your internal staff (admin users) need verified organizational email addresses to manage the portal.
All prices in USD. Card checkout is processed by Paddle, our merchant of record, which applies any local sales tax, VAT or GST and issues a compliant invoice. Government and public-sector buyers: annual contracts are invoiced directly in USD with purchase-order references, net 30, by ACH, wire or check.
After your quote is approved, our team handles portal configuration, domain setup, logo upload, and email domain verification. We'll notify you the moment your portal is ready to go public.
Yes. As part of onboarding, our team can assist with bulk import of existing minutes, agendas, and documents so your archive is complete from day one. Contact us during the quote process to discuss your import requirements.
Overage is billed in USD at the published per-hour rate. You'll always be notified when you're approaching your monthly limit, and you can upgrade your plan at any time to increase your included hours.
We offer a personalized demo of GovClerk Portal tailored to your organization. Request a quote and our team will set up a demo environment using your organization's details so you can see exactly what citizens will experience.
One company
Two products, one record.
GovClerk Minutes
GovClerk Minutes handles post-meeting record production. Upload or record a meeting and receive a structured draft of minutes, motions, votes and action items for review and adoption. For boards, committees, associations and nonprofits.
GovClerk Minutes pricing →GovClerk Portal
GovClerk Portal serves as the public-facing layer for government. Live broadcast with real-time captions, automatic publication of agendas and adopted minutes, a searchable public archive and records-request handling, on your own branded site. Includes Minutes.
GovClerk Portal pricing →Your council's public record starts here.
Bring your proceedings, agendas, adopted minutes and public archive into one branded portal your community can search and watch.
Get in touch
Talk to our team about GovClerk Portal
Tell us about your city, county or agency and we'll be in touch to set up a tailored demo.